OpenOffice.org OpenOffice - 3.3 manuals

Owner’s manuals and user’s guides for Graphics software OpenOffice.org OpenOffice - 3.3.
We providing 2 pdf manuals OpenOffice.org OpenOffice - 3.3 for download free by document types: Quick Start Guide, User Manual


Table of contents

Getting Started

1

OpenOffice.org 3.3

1

Copyright

2

Contributors

2

Feedback

2

Contents

3

Chapter 1

9

Introducing

9

What is OpenOffice.org?

10

Base (database)

11

Math (formula editor)

11

Minimum requirements

12

How to get the software

12

How to install the software

13

Extensions and add-ons

13

How to get help

13

Starting OpenOffice.org

14

Using the Quickstarter icon

15

Disabling the Quickstarter

16

Reactivating the Quickstarter

16

Parts of the main window

17

Moving toolbars

19

Floating toolbars

19

Right-click (context) menus

20

Starting a new document

23

Opening an existing document

23

Saving a document

24

Renaming and deleting files

25

• Create New Folder

26

• Default Directory

26

Using the Navigator

27

Undoing and redoing changes

28

Closing a document

29

Closing OpenOffice.org

30

Using OpenOffice.org on a Mac

30

Chapter 2

31

Setting up

31

OpenOffice.org

31

User Data options

32

General options

33

Memory options

34

View options

35

Print options

37

Path options

38

Color options

39

Font options

41

Security options

41

Security options and warnings

42

Appearance options

43

Accessibility options

44

Java options

44

Online Update options

45

Improvement program

46

General Load/Save options

46

Choosing language settings

51

Choose spelling options

52

Choosing Internet options

53

Chapter 3

55

Using Styles and

55

Templates

55

What is a template?

56

What are styles?

56

Applying styles

57

Using Fill Format mode

58

Using the Apply Style list

58

Modifying styles

59

Using AutoUpdate

60

Creating new (custom) styles

61

Copying and moving styles

62

Deleting styles

64

Creating a template

66

Editing a template

68

Setting a default template

70

Organizing templates

72

Examples of style use

73

Defining a sequence of styles

75

Chapter 4

76

What is Writer?

77

The Writer interface

77

Changing document views

79

Working with documents

81

Working with text

82

• Edit > Paste Special, or

83

Inserting special characters

85

Setting tab stops and indents

86

Checking spelling and grammar

87

Using built-in language tools

88

Using AutoCorrect

88

Using word completion

89

Using AutoText

89

Formatting text

90

Autoformatting

91

Hyphenating words

92

Manual hyphenation

93

Formatting pages

94

Creating headers and footers

95

Numbering pages

96

Changing page margins

97

Adding comments to a document

98

Creating a table of contents

99

Working with graphics

100

Printing

100

Using mail merge

100

Using fields

101

Using hyperlinks

102

Using cross-references

102

Using bookmarks

103

Using master documents

104

Creating fill-in forms

104

Chapter 5

105

Getting Started with Calc

105

What is Calc?

106

Parts of the main Calc window

107

Formula bar

108

Opening and saving CSV files

109

Opening a CSV file

110

Saving as a CSV file

111

Going to a particular cell

111

Moving from cell to cell

112

Moving from sheet to sheet

114

Selecting cells

115

Selecting columns and rows

116

Selecting sheets

116

Working with columns and rows

117

Working with sheets

118

Deleting sheets

119

Renaming sheets

119

Viewing Calc

120

Splitting the screen

121

Split screen bar

122

Entering numbers

123

Entering text

123

Speeding up data entry

124

Using the Fill tool on cells

125

Defining a fill series

126

Validating cell contents

127

Editing data

128

Formatting data

129

Using manual line breaks

130

Formatting numbers

131

Formatting the font

132

Formatting the cell borders

132

Defining a new AutoFormat

133

Using conditional formatting

134

Hiding and showing data

134

Outline group controls

135

Sorting records

136

Removing a print range

138

Editing a print range

138

Page breaks

140

Headers and footers

141

Header or footer appearance

142

Chapter 6

144

Getting Started with

144

What is Impress?

145

Starting Impress

145

Slides pane

146

Tasks pane

147

Workspace

147

Toolbars

148

Status bar

148

Navigator

148

Workspace views

149

Handout view

150

Slide Sorter view

151

Creating a new presentation

153

Formatting a presentation

156

Modifying the slide elements

158

Adding text to a slide

158

Adding and formatting text

159

Quick font resizing

160

Pasting text

160

Pasting unformatted text

161

Formatting pasted text

161

Adding pictures

163

Adding tables

164

Adding charts

165

Adding media clips

165

Slide masters

166

Creating a slide master

167

Applying a slide master

167

Modifying a slide master

169

Presentation style

170

Setting up the slide show

172

Running the slide show

173

Chapter 7

174

What is Draw?

175

The Draw workspace

175

Choosing and defining colors

178

Snap to grid

179

Showing the grid

180

Configuring the grid

180

The basic drawing shapes

182

Drawing an arrow

183

Choosing line endings

183

Drawing a rectangle or square

183

Drawing a circle or ellipse

184

Drawing curves

184

Writing text

185

Gluepoints and connectors

186

Drawing geometric shapes

187

Selection modes

189

Selecting objects

190

Selecting several objects

191

Dynamic movement of objects

191

Rotation

192

Inclination and perspective

192

Editing objects

193

Drawing arrows

194

Using styles

195

Special effects

195

Mirror copies

196

Distorting an image

196

Dynamic gradients

196

Duplication

196

Cross-fading

197

Combining multiple objects

198

Aids for positioning objects

199

Working with 3D objects

199

Exporting graphics

199

Adding comments to a drawing

200

Chapter 8

201

Getting Started with Base

201

Introduction

202

Planning a database

203

Creating a new database

204

Creating database tables

205

Caution

212

Defining relationships

213

Creating a database form

215

Modifying a form

218

Writer Guide for details

226

Accessing other data sources

229

Registering *.odb databases

230

Viewing data sources

231

Editing data sources

231

11 in the Writer Guide

232

Some of

233

Calc spreadsheets

234

Entering data in a form

235

Creating queries

237

Creating reports

245

Vacations table report

246

Creating a dynamic report

248

Modifying a report

250

• Click the green checkmark

251

More ways to create reports

252

Chapter 9

253

What is Math?

254

Entering a formula

255

<?> times <?>

256

Right-click menu

257

Example 2:

259

Customizations

260

Formula layout

262

How do I make a derivative?

264

Numbering equations

265

Chapter 10

267

Printing, Exporting

267

Quick printing

268

Controlling printing

268

Impress and Draw

273

Printing a brochure

274

Exporting to PDF

277

Exporting to other formats

284

E-mailing documents

284

Digital signing of documents

287

Removing personal data

288

Chapter 11

289

Graphics, the Gallery

289

Adding images to a document

290

Linking an image file

291

Embedding linked images

292

Adding objects to the Gallery

295

Creating an image map

297

Using OOo’s drawing tools

298

Creating drawing objects

299

Resizing a drawing object

300

Grouping drawing objects

300

Using Fontwork

301

Editing a Fontwork object

302

Using the Fontwork toolbar

303

Using the Formatting toolbar

304

Using menu options

306

Using the 3D-Settings toolbar

306

Chapter 12

307

Creating Web Pages

307

Creating hyperlinks

309

Using the Hyperlink dialog

310

Editing hyperlinks

312

Removing hyperlinks

312

Chapter 13

322

Your first macros

323

Creating a simple macro

324

Running the macro

325

Viewing and editing the macro

326

Creating a macro

328

A complicated example

329

Running the macro quickly

331

The dispatch framework

332

Macro organization

333

Where are macros stored?

335

Importing macros

336

Downloading macros to import

337

How to run a macro

338

Menu item

340

Keyboard shortcuts

340

Extensions

342

Finding more information

343

Printed and eBook materials

344

Chapter 14

345

Customizing

345

Customizing menu content

346

Creating a new menu

347

Modifying existing menus

348

Adding a command to a menu

348

Modifying menu entries

348

Customizing toolbars

349

Creating a new toolbar

350

Adding a command to a toolbar

350

Assigning shortcut keys

353

Saving changes to a file

354

Assigning macros to events

355

Some popular extensions

356

Appendix A

358

Keyboard Shortcuts

358

General keyboard shortcuts

360

Getting help

361

Managing documents

361

Defining keyboard shortcuts

362

Further reading

362

Appendix B

363

Open Source

363

Open Standards

363

OpenDocument

363

The OpenOffice.org community

364

What is “open source”?

365

What are “open standards”?

365

What is OpenDocument?

365

Frequently asked questions

366

File formats OOo can open

367

Opening spreadsheets

368

Opening presentations

368

Opening graphic files

368

Opening formula files

368

File formats OOo can save to

369

Index 371

371

Index 373

373

Index 375

375

Index 377

377

Index 379

379

Table of contents

OpenOffice.org 3.3

1

Writer Guide

1

Copyright

2

Note for Mac users

2

Contents

3

Chapter 1

9

Introducing Writer

9

What is Writer?

10

Toolbars

11

Moving toolbars

12

Floating toolbars

13

Customizing toolbars

13

Right-click (context) menus

14

Status bar

14

Changing document views

17

Starting a new document

17

• Press the Control+N keys

18

Opening an existing document

19

Saving a document

20

Password protection

22

Closing a document

23

Closing OpenOffice.org

23

Using the Navigator

24

Using the Navigation toolbar

26

Setting reminders

27

Getting help

28

Undoing and redoing changes

29

Using Writer on a Mac

30

Chapter 2

31

Setting up Writer

31

User Data options

32

General options

33

Memory options

34

View options

35

Print options

37

Path options

38

Color options

38

Font options

40

Security options

41

Appearance options

42

General Load/Save options

43

Choosing options for Writer

48

Formatting Aids options

50

Grid options

51

Default fonts

51

Default table options

53

Change tracking options

54

Compatibility options

54

AutoCaption options

56

Mail Merge E-mail options

57

Choosing language settings

58

Choose spelling options

59

Chapter 3

62

Working with Text

62

Selecting text

63

Finding and replacing text

65

Inserting special characters

68

Inserting en and em dashes

69

Formatting paragraphs

70

Setting tab stops and indents

72

Formatting characters

73

Autoformatting

74

Using footnotes and endnotes

78

Checking spelling and grammar

80

Using built-in language tools

82

Using the status bar

83

Hyphenating words

85

Using AutoCorrect

87

Using word completion

88

Using AutoText

89

Inserting AutoText

90

Line numbering

91

Recording changes

93

Merging modified documents

95

Comparing documents

95

Adding other comments

96

Using cross-references

97

Using hyperlinks

97

Editing hyperlinks

100

Chapter 4

102

Formatting Pages

102

Introduction

103

Choosing a layout method

103

Changing page margins

109

Formatting separator lines

112

Using frames for page layout

114

Creating frames

115

Anchoring frames

117

Linking frames

117

Using tables for page layout

119

Creating sections

122

Naming sections

123

Linking sections

123

Saving a new section

127

Editing and deleting sections

127

Updating links

129

Creating headers and footers

130

Numbering pages

135

Changing the number format

136

Numbering pages by chapter

137

Restarting page numbering

139

Adding a border

144

Chapter 5

148

Printing, Exporting

148

Faxing, and E-Mailing

148

Quick printing

149

Controlling printing

149

Selecting what to print

152

Printing a brochure

153

Printing envelopes

156

Printing labels

158

Sending a fax

160

Exporting to PDF

160

Exporting to XHTML

166

E-mailing Writer documents

166

> Mail Merge E-mail

167

Digital signing of documents

169

Removing personal data

170

Chapter 6

171

Introduction to Styles

171

What are styles?

172

Style selection basics

173

Using Fill Format mode

174

Applying styles

177

Applying character styles

179

Applying frame styles

180

Applying page styles

180

Example: Chapters

181

Applying list styles

182

Modifying styles

183

Center Heading 1

185

Indent Heading 3

186

Using AutoUpdate

187

Sample poem

189

Final result

190

Copying and moving styles

191

Deleting styles

192

Setting up heading numbering

195

Chapter 7

201

Working with Styles

201

Creating custom (new) styles

202

Understanding linked styles

204

Working with paragraph styles

205

Options for positioning text

210

Controlling tab stops

212

Setting up a drop cap

214

Working with character styles

217

Migrating to character styles

218

Working with frame styles

219

Working with page styles

221

Background and Border pages

223

Header and Footer pages

224

Columns page

224

Footnote page

224

Working with list styles

228

Creating a new list style

229

Options page

232

Enter CDTrack

234

Category

234

Applying the list style

235

Chapter 8

236

Working with Graphics

236

Graphics (images) in Writer

237

Creating and editing images

237

Adding images to a document

238

Linking an image file

239

Embedding linked images

240

Modifying an image

242

Using the Picture toolbar

243

Transparency

244

Cropping images

245

Resizing an image

246

Rotating a picture

247

Other settings

247

Using Writer’s drawing tools

248

Creating drawing objects

249

Resizing a drawing object

250

Grouping drawing objects

250

Arranging graphics

252

Anchoring graphics

252

Aligning graphics

253

Wrapping text around graphics

253

follow these steps:

254

Editing the contour

255

Example 1: page wrapping

256

Margin to image distance

256

Spacing image to text

256

Image anchor

256

Adding captions to graphics

259

Illustration 1. An example

260

Adding captions manually

261

Creating an image map

262

Chapter 9

265

Working with Tables

265

Creating a table

266

Creating nested tables

268

Formatting the table layout

269

Default parameters

270

Resizing rows and columns

271

Inserting rows and columns

272

Merging and splitting cells

273

Specifying table borders

273

Formatting the table text

277

Vertical alignment

278

Number formats

279

Rotating text in a table cell

279

Moving between cells

280

Sorting data in a table

280

Additional table operations

282

I II III) option

283

Cross-referencing a table

284

Merging and splitting tables

286

Deleting a table

286

Copying a table

286

The Table menu and toolbar

287

Figure 290: Table toolbar

288

Name Description

288

Chapter 10

290

Working with Templates

290

Creating a template

292

Editing a template

294

Caution

295

Setting a default template

297

Organizing templates

299

Deleting a template

300

Importing a template

300

Exporting a template

300

Chapter 11

301

Using Mail Merge

301

What is mail merge?

302

Creating the data source

302

Registering a data source

303

Creating a form letter

305

Editing merged documents

309

Printing mailing labels

310

Printing

313

Creating an envelope template

318

Step 2: Select document type

319

Step 3: Insert address block

320

Matching the fields

322

Do not

323

Step 4: Create salutation

324

Step 5: Adjust layout

324

Expand it to see the fields

326

Step 7: Personalize documents

327

Step 8: Save, print or send

327

Chapter 12

330

Tables of Contents

330

Indexes, and Bibliographies

330

Tables of contents

331

Changing the title

333

Setting the type of index

333

Creating from index marks

334

Adding elements

335

Changing elements

336

Deleting elements

336

Hyperlinking an entry

336

Styles page

337

Adding color

338

Adding a graphic

339

Deleting a color or graphic

339

• Edit an existing TOC

340

• Delete a TOC

340

Editing a table of contents

340

Alphabetic indexes

341

Customizing index entries

343

Formatting entries

347

Adding multiple columns

348

Other types of indexes

349

list, select the

350

list, choose

350

Bibliographies

351

Filtering records

352

Changing column details

353

is displayed

353

Changing the data source

353

Changing field details

354

Formatting the bibliography

357

Entries page

358

• Au – Author

358

• Ti – Title

358

• Ye - Year

358

Generating the bibliography

359

Chapter 13

362

Working with Master

362

Documents

362

Why use a master document?

363

Step 1. Plan the project

366

Step 2. Create a template

367

Step 4. Create subdocuments

368

Editing a master document

373

Editing subdocuments

374

Using bookmarks

375

Setting references

375

Problem solving

381

Chapter 14

383

Working with Fields

383

Introduction to fields

384

Quick and easy field entry

384

” on page 388

390

Inserting cross-references

391

Available formats

392

Keyboard shortcuts for fields

397

Fixing the contents of fields

397

Converting fields into text

397

Plan your conditional content

398

Create the variable

399

Conditional text

400

Hidden text

401

Using placeholder fields

404

Chapter 15

409

Using Forms in Writer

409

Introduction to forms

410

When to use forms

410

Creating a simple form

411

Activate design mode

412

Insert form controls

412

Configure controls

412

Form controls reference

413

Form Control toolbar

414

More Controls toolbar

415

Form Design toolbar

416

Example: a simple form

418

Configure form controls

421

Finishing touches

422

Accessing data sources

423

• Close the dialog box

427

Entering data into a form

428

Advanced form customization

429

Read-only documents

430

Chapter 16

433

Customizing Writer

433

Customizing menu content

434

Creating a new menu

435

Modifying existing menus

436

Adding a command to a menu

436

Modifying existing toolbars

438

Adding a command to a toolbar

438

Creating a new toolbar

440

Assigning shortcut keys

441

Saving changes to a file

445

Assigning macros to events

446

Using extensions

447

PDF Import

448

Writer’s Tools

448

Appendix A

449

Keyboard Shortcuts

449

Opening menus and menu items

450

Controlling dialogs

451

Stopping macros

451

Function keys for Writer

452

Shortcut keys for Writer

453

Shortcut Keys Effect

454

Shortcut Keys Effect

456

Index 459

459

Index 461

461

Index 463

463

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