OpenOffice.org OpenOffice - 3.0 manuals

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Table of contents

OpenOffice.org 3

1

Writer Guide

1

Copyright

2

Feedback

2

Chapter 1

9

Introducing Writer

9

What is Writer?

10

Starting Writer

10

Starting from the system menu

11

Using the Quickstarter icon

12

Disabling the Quickstarter

12

Reactivating the Quickstarter

13

The Writer interface

14

Toolbars

15

Displaying or hiding toolbars

16

Moving toolbars

17

Floating toolbars

17

Customizing toolbars

18

Right-click (context) menus

19

Status bar

19

Changing document views

21

Using the Navigator

22

Figure 12. The Navigator

23

Using the Navigation toolbar

24

Figure 14: Navigation toolbar

25

Setting reminders

26

Choosing drag mode

26

Starting a new document

27

Opening an existing document

28

Saving a document

29

Default file format

30

Document type

30

Always save as

30

Getting help

31

Closing a document

31

Closing Writer

32

Chapter 2

33

Setting up Writer

33

User Data options

34

General options

35

Help Agent

36

High contrast

36

Getting Started

36

View options

37

Shift+Control+R

39

Control+C

39

Control+V

39

Print options

40

Path options

41

Color options

42

Font options

42

Security options

43

Appearance options

45

General Load/Save options

46

Load/Save – VBA Properties

48

Figure 33: Choosing

48

Load/Save VBA Properties

48

Load/Save – Microsoft Office

49

Language - Locale

50

Choosing options for Writer

51

Formatting Aids options

53

Grid options

54

Default fonts

55

Default table options

57

Change tracking options

57

Compatibility options

58

AutoCaption options

59

Mail Merge E-mail options

61

Choosing language settings

62

Language Settings

63

Choose spelling options

64

Chapter 3

66

Working with Text

66

Selecting text

67

Shift+F8

68

• Edit > Paste Special

69

Moving paragraphs quickly

70

Finding and replacing text

71

Replace with

72

Wildcards

72

Search for

73

Inserting special characters

75

Inserting dashes

76

Formatting paragraphs

77

Setting tab stops and indents

79

Formatting characters

81

Autoformatting

82

Bullets and

84

Shift+Tab

85

Control+Tab

85

Using footnotes and endnotes

87

Endnotes

88

Checking spelling

89

Using language tools

90

Default languages for

91

Using the thesaurus

92

Hyphenating words

92

Paragraph Styles

93

Hyphenation

93

Using AutoCorrect

94

Using word completion

95

Using AutoText

96

Line numbering

96

Undoing and redoing changes

97

Control+Y

98

Recording changes

99

Inserting notes

102

Ctrl + Alt + N

103

Figure 90: Notes in OOo 3

103

Using hyperlinks

104

Working with hyperlinks

105

Internet

106

Mail and News

106

Document

106

Editing hyperlinks

107

Chapter 4

109

Formatting Pages

109

Introduction

110

Choosing a layout method

110

Text Flow

112

Organizer

114

Next Style

114

Changing page margins

117

Formatting separator lines

120

Apply to

121

Using frames for page layout

122

Creating frames

123

Figure 104: Frame dialog box

125

Line Style

125

Anchoring a frame

126

Linking frames

127

Using tables for page layout

129

4) On the

130

Category

131

Creating sections

132

Using the Section page

133

Write-protecting sections

134

Password-protecting sections

134

Hiding sections

135

Using the Columns page

136

Using the Indents page

136

Using the Background page

138

Saving a new section

138

Editing and deleting sections

139

Deleting sections

140

Updating links

141

Creating headers and footers

142

Position

145

Rotation / Scalin

145

Numbering pages

147

Simple page numbering

148

Changing the number format

149

Numbering pages by chapter

151

Restarting page numbering

152

Chapter 5

159

Printing, Exporting

159

Faxing, and E-Mailing

159

Quick printing

160

Controlling printing

160

Selection

161

Contents

161

Brochure

162

Printing a brochure

164

Printing envelopes

165

Printing labels

167

Sending a fax

169

Documents

171

Send Default Fax

171

Exporting to PDF

172

Initial View

174

Options dialog box

175

User Interface

175

Export bookmarks

176

permissions password set

177

Exporting to other formats

179

E-mailing Writer documents

179

Select address list

181

Save, print

181

Digital signing of documents

182

Chapter 6

184

Introduction to Styles

184

What are styles?

185

Style categories

186

Style selection basics

187

Using Fill Format mode

187

Styles functions

188

Applying styles

191

Formatting window

192

• Adds Heading 1 to the

193

Applying character styles

194

Applying frame styles

195

Applying page styles

196

Example: Chapters

197

Applying list styles

198

Restarting the numbering

199

Modifying styles

200

Center Heading 1

202

Indent Heading 3

203

Using AutoUpdate

204

Creating the

205

Poem paragraph style

205

Alignment

206

Sample poem

207

Final result

208

Copying and moving styles

209

Deleting styles

211

Setting up heading numbering

213

Numbering followed by... at

216

Aligned at

216

Chapter 7

220

Working with Styles

220

Creating custom (new) styles

221

The Organizer page

222

Understanding linked styles

223

Creating a linked style

224

Working with paragraph styles

225

Layout settings

230

Options for positioning text

232

(default options)

233

Controlling tab stops

234

Using the Numbering page

236

Setting up a drop cap

236

Condition

238

Working with character styles

239

Why use character styles?

240

Migrating to character styles

241

Working with frame styles

242

Planning the styles

243

Creating new frame styles

244

Working with page styles

245

Setting up a title page

246

Page layout

247

Background and Border pages

248

Header and Footer pages

248

Columns page

248

Footnote page

249

Heading 1

253

Outline Level 1

253

Working with list styles

254

Creating a new list style

255

Numbering followed by

257

Indent at

257

Options page

258

MyNumberedList

259

Style fields Description

260

Enter CDTrack

260

Applying the list style

261

Chapter 8

263

Working with Graphics

263

Graphics in Writer

264

Adding images to a document

264

Linking an image file

265

Embedding linked images

266

Graphics program

267

OpenOffice.org Gallery

268

Modifying an image

269

Picture toolbar

270

Control+Z

271

Transparency

271

Cropping images

272

Resizing an image

273

Rotating a picture

275

Other settings

275

Using Writer’s drawing tools

276

Creating drawing objects

277

Resizing a drawing object

278

Grouping drawing objects

279

Arranging graphics

280

Anchoring graphics

281

Aligning graphics

282

Wrapping text around graphics

283

follow these steps:

284

Editing the contour

285

Example 1: page wrapping

286

Margin to image distance

287

Spacing image to text

287

Image anchor

287

Font Effects

289

Background

289

Adding captions to graphics

290

Using the Caption dialog box

291

Adding captions manually

292

Use a table

293

File type

294

Graphic file types supported

295

Chapter 9

297

Working with Tables

297

Creating a table

298

Creating nested tables

300

Formatting the table layout

302

Table Format

303

Resizing rows and columns

304

• Under

305

Inserting rows and columns

306

Merging and splitting cells

307

Specifying table borders

307

Line arrangement

308

User-defined

308

Spacing to contents

309

Shadow style

309

Formatting the table text

312

Text direction

313

Vertical alignment

314

Number formats

314

Rotating text in a table cell

315

Moving between cells

315

Sorting data in a table

316

Additional table operations

318

Cross-referencing a table

321

Merging and splitting tables

323

Deleting a table

324

Copying a table

324

Moving a table

324

The Table menu and toolbar

325

Figure 282: Table toolbar

326

Chapter 10

328

Working with Templates

328

Creating a template

330

Editing a template

332

Setting a default template

335

Control+A

336

Assign Template (folder)

336

Organizing templates

337

Deleting a template

338

Importing a template

338

Exporting a template

339

Chapter 11

340

Using Mail Merge

340

What is mail merge?

341

Creating the data source

341

Registering a data source

342

Assignment

344

Creating a form letter

345

Functions

348

Printing mailing labels

350

Label text area

351

Left Arrow

353

Ctrl+click

354

Shift+click

354

Save merged document

354

Ctrl+F9

358

Ctrl+F10

358

Step 2: Select document type

361

Step 3: Insert address block

362

Selecting the address block

363

Figure 314: New address block

364

Matching the fields

365

Step 4: Create salutation

366

Step 5: Adjust layout

367

Figure 318: Edit document

368

Expand it to see the fields

369

Step 7: Personalize documents

370

Step 8: Save, print or send

371

Chapter 12

373

Tables of Contents

373

Indexes, and Bibliographies

373

Tables of contents

374

Figure 325: Headings example

375

• Use the

376

Using the Index/Table page

377

Creating from index marks

378

Using the Entries page

380

Changing elements

381

Deleting elements

381

Adding elements

381

Hyperlinking an entry

381

Using the Styles page

383

Adding color

386

Adding a graphic

386

Deleting color or graphics

387

Editing a table of contents

388

Alphabetic indexes

389

Adding index entries

390

Customizing index entries

391

Example of using an index key

392

Formatting entries

396

Maintaining an index

397

Other types of indexes

398

Bibliographies

399

Filtering records

401

Changing column details

401

Changing the data source

401

Changing field details

402

Database

403

Short name

404

Formating the bibliography

406

Generating the bibliography

408

Chapter 13

412

Working with Master

412

Why use a master document?

413

Styles and master documents

413

Creating a master document

415

Method 3. Complete control

417

Step 1. Plan the project

418

Create the master document

419

Create subdocuments

419

Copyright page

420

Title page

424

Front matter first page

424

First Page

425

Editing a master document

426

Using bookmarks

427

Setting references

428

File format

431

OpenDocument Text (.odt) file

431

Source file

431

Problem solving

432

box. Click OK to save this

434

at a different page number

434

Anchoring pictures to a page

435

Chapter 14

437

Working with Fields

437

Introduction to fields

438

Quick and easy field entry

438

Properties dialog box

440

DocInformation

440

AutoText

442

Variables

444

Step = Step=1

445

Step = Step+1

445

Cross-references

445

Inserting cross-references

446

Available formats

447

• If you have used

449

Keyboard shortcuts for fields

452

Fixing the contents of fields

452

Converting fields into text

453

Plan your conditional content

454

Create the variable

455

Conditional text

457

Hidden text

458

Hidden paragraphs

458

Hidden sections

459

Fields dialog box

460

Using placeholder fields

461

(Figure 400)

463

Ctrl+Shift+F9

465

Chapter 15

466

Using Forms in Writer

466

When to use forms

467

Creating a simple form

468

Design Mode

469

Insert form controls

469

Configure controls

470

Using the form

471

Form controls reference

471

Example: a simple form

476

Add form controls

477

Configure form controls

478

Accessing data sources

479

Creating a database

480

Figure 410: Main Base window

481

Integer [INTEGER]

481

Name, Address

482

Telephone

482

• Close the dialog box

484

Figure 414: Form control

485

Advanced form customization

486

Read-only documents

488

Chapter 16

490

Math Objects

490

What is Math?

491

Entering a formula

492

Example 1:

493

Right-click menu

494

Greek characters

495

 ≃ 3.14159

496

Customizations

497

Control

498

(top-most entry), as

499

Formula layout

500

Chapter 16 Math Objects 501

501

How do I make a derivative?

502

Numbering equations

502

Numbering

503

Reference

503

Math commands - Reference

504

Relational operators

505

Set operations

506

Operators

508

Attributes

509

Miscellaneous

510

Operation Command Display

511

Dots at middle dotsaxis

511

Dots vertical dotsvert

511

Dots diagonal upward dotsup

511

Brackets

512

Chapter 16 Math Objects 513

513

Characters – Greek

514

Characters – Special

514

Chapter 17

515

Customizing Writer

515

Customizing menu content

516

Creating a new menu

517

Modifying existing menus

518

Adding a command to a menu

519

Modifying menu entries

519

Creating a new toolbar

521

Adding a command to a toolbar

521

Assigning shortcut keys

524

Keyboard

527

Ctrl+Shift+N

527

Saving changes to a file

528

Assigning macros to events

529

Installing extensions

530

Using extensions

531

Writer’s Tools

532

Appendix A

533

Keyboard Shortcuts

533

Function keys for Writer

535

Shortcut keys for Writer

535

Index 541

541

Index 543

543

Index 545

545

Index 547

547





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