OpenOffice.org OpenOffice - 3.0 User Manual Page 340
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Chapter 11
Using Mail Merge
Form letters, mailing labels, and envelopes
- OpenOffice.org 3 1
- Writer Guide 1
- Copyright 2
- Feedback 2
- Chapter 1 9
- Introducing Writer 9
- What is Writer? 10
- Starting Writer 10
- Starting from the system menu 11
- Using the Quickstarter icon 12
- Disabling the Quickstarter 12
- Reactivating the Quickstarter 13
- The Writer interface 14
- Toolbars 15
- Displaying or hiding toolbars 16
- Moving toolbars 17
- Floating toolbars 17
- Customizing toolbars 18
- Right-click (context) menus 19
- Status bar 19
- Changing document views 21
- Using the Navigator 22
- Figure 12. The Navigator 23
- Using the Navigation toolbar 24
- Figure 14: Navigation toolbar 25
- Setting reminders 26
- Choosing drag mode 26
- Starting a new document 27
- Opening an existing document 28
- Saving a document 29
- Default file format 30
- Document type 30
- Always save as 30
- Getting help 31
- Closing a document 31
- Closing Writer 32
- Chapter 2 33
- Setting up Writer 33
- User Data options 34
- General options 35
- Help Agent 36
- High contrast 36
- Getting Started 36
- View options 37
- Shift+Control+R 39
- Control+C 39
- Control+V 39
- Print options 40
- Path options 41
- Color options 42
- Font options 42
- Security options 43
- Appearance options 45
- General Load/Save options 46
- Load/Save – VBA Properties 48
- Figure 33: Choosing 48
- Load/Save VBA Properties 48
- Load/Save – Microsoft Office 49
- Language - Locale 50
- Choosing options for Writer 51
- Formatting Aids options 53
- Grid options 54
- Default fonts 55
- Default table options 57
- Change tracking options 57
- Compatibility options 58
- AutoCaption options 59
- Mail Merge E-mail options 61
- Choosing language settings 62
- Language Settings 63
- Choose spelling options 64
- Chapter 3 66
- Working with Text 66
- Selecting text 67
- Shift+F8 68
- • Edit > Paste Special 69
- Moving paragraphs quickly 70
- Finding and replacing text 71
- Replace with 72
- Wildcards 72
- Search for 73
- Inserting special characters 75
- Inserting dashes 76
- Formatting paragraphs 77
- Setting tab stops and indents 79
- Formatting characters 81
- Autoformatting 82
- Bullets and 84
- Shift+Tab 85
- Control+Tab 85
- Using footnotes and endnotes 87
- Endnotes 88
- Checking spelling 89
- Using language tools 90
- Default languages for 91
- Using the thesaurus 92
- Hyphenating words 92
- Paragraph Styles 93
- Hyphenation 93
- Using AutoCorrect 94
- Using word completion 95
- Using AutoText 96
- Line numbering 96
- Undoing and redoing changes 97
- Control+Y 98
- Recording changes 99
- Inserting notes 102
- Ctrl + Alt + N 103
- Figure 90: Notes in OOo 3 103
- Using hyperlinks 104
- Working with hyperlinks 105
- Internet 106
- Mail and News 106
- Document 106
- Editing hyperlinks 107
- Chapter 4 109
- Formatting Pages 109
- Introduction 110
- Choosing a layout method 110
- Text Flow 112
- Organizer 114
- Next Style 114
- Changing page margins 117
- Formatting separator lines 120
- Apply to 121
- Using frames for page layout 122
- Creating frames 123
- Figure 104: Frame dialog box 125
- Line Style 125
- Anchoring a frame 126
- Linking frames 127
- Using tables for page layout 129
- 4) On the 130
- Category 131
- Creating sections 132
- Using the Section page 133
- Write-protecting sections 134
- Password-protecting sections 134
- Hiding sections 135
- Using the Columns page 136
- Using the Indents page 136
- Using the Background page 138
- Saving a new section 138
- Editing and deleting sections 139
- Deleting sections 140
- Updating links 141
- Creating headers and footers 142
- Position 145
- Rotation / Scalin 145
- Numbering pages 147
- Simple page numbering 148
- Changing the number format 149
- Numbering pages by chapter 151
- Restarting page numbering 152
- Chapter 5 159
- Printing, Exporting 159
- Faxing, and E-Mailing 159
- Quick printing 160
- Controlling printing 160
- Selection 161
- Contents 161
- Brochure 162
- Printing a brochure 164
- Printing envelopes 165
- Printing labels 167
- Sending a fax 169
- Documents 171
- Send Default Fax 171
- Exporting to PDF 172
- Initial View 174
- Options dialog box 175
- User Interface 175
- Export bookmarks 176
- permissions password set 177
- Exporting to other formats 179
- E-mailing Writer documents 179
- Select address list 181
- Save, print 181
- Digital signing of documents 182
- Chapter 6 184
- Introduction to Styles 184
- What are styles? 185
- Style categories 186
- Style selection basics 187
- Using Fill Format mode 187
- Styles functions 188
- Applying styles 191
- Formatting window 192
- • Adds Heading 1 to the 193
- Applying character styles 194
- Applying frame styles 195
- Applying page styles 196
- Example: Chapters 197
- Applying list styles 198
- Restarting the numbering 199
- Modifying styles 200
- Center Heading 1 202
- Indent Heading 3 203
- Using AutoUpdate 204
- Creating the 205
- Poem paragraph style 205
- Alignment 206
- Sample poem 207
- Final result 208
- Copying and moving styles 209
- Deleting styles 211
- Setting up heading numbering 213
- Numbering followed by... at 216
- Aligned at 216
- Chapter 7 220
- Working with Styles 220
- Creating custom (new) styles 221
- The Organizer page 222
- Understanding linked styles 223
- Creating a linked style 224
- Working with paragraph styles 225
- Layout settings 230
- Options for positioning text 232
- (default options) 233
- Controlling tab stops 234
- Using the Numbering page 236
- Setting up a drop cap 236
- Condition 238
- Working with character styles 239
- Why use character styles? 240
- Migrating to character styles 241
- Working with frame styles 242
- Planning the styles 243
- Creating new frame styles 244
- Working with page styles 245
- Setting up a title page 246
- Page layout 247
- Background and Border pages 248
- Header and Footer pages 248
- Columns page 248
- Footnote page 249
- Heading 1 253
- Outline Level 1 253
- Working with list styles 254
- Creating a new list style 255
- Numbering followed by 257
- Indent at 257
- Options page 258
- MyNumberedList 259
- Style fields Description 260
- Enter CDTrack 260
- Applying the list style 261
- Chapter 8 263
- Working with Graphics 263
- Graphics in Writer 264
- Adding images to a document 264
- Linking an image file 265
- Embedding linked images 266
- Graphics program 267
- OpenOffice.org Gallery 268
- Modifying an image 269
- Picture toolbar 270
- Control+Z 271
- Transparency 271
- Cropping images 272
- Resizing an image 273
- Rotating a picture 275
- Other settings 275
- Using Writer’s drawing tools 276
- Creating drawing objects 277
- Resizing a drawing object 278
- Grouping drawing objects 279
- Arranging graphics 280
- Anchoring graphics 281
- Aligning graphics 282
- Wrapping text around graphics 283
- follow these steps: 284
- Editing the contour 285
- Example 1: page wrapping 286
- Margin to image distance 287
- Spacing image to text 287
- Image anchor 287
- Font Effects 289
- Background 289
- Adding captions to graphics 290
- Using the Caption dialog box 291
- Adding captions manually 292
- Use a table 293
- File type 294
- Graphic file types supported 295
- Chapter 9 297
- Working with Tables 297
- Creating a table 298
- Creating nested tables 300
- Formatting the table layout 302
- Table Format 303
- Resizing rows and columns 304
- • Under 305
- Inserting rows and columns 306
- Merging and splitting cells 307
- Specifying table borders 307
- Line arrangement 308
- User-defined 308
- Spacing to contents 309
- Shadow style 309
- Formatting the table text 312
- Text direction 313
- Vertical alignment 314
- Number formats 314
- Rotating text in a table cell 315
- Moving between cells 315
- Sorting data in a table 316
- Additional table operations 318
- Cross-referencing a table 321
- Merging and splitting tables 323
- Deleting a table 324
- Copying a table 324
- Moving a table 324
- The Table menu and toolbar 325
- Figure 282: Table toolbar 326
- Chapter 10 328
- Working with Templates 328
- Creating a template 330
- Editing a template 332
- Setting a default template 335
- Control+A 336
- Assign Template (folder) 336
- Organizing templates 337
- Deleting a template 338
- Importing a template 338
- Exporting a template 339
- Chapter 11 340
- Using Mail Merge 340
- What is mail merge? 341
- Creating the data source 341
- Registering a data source 342
- Assignment 344
- Creating a form letter 345
- Functions 348
- Printing mailing labels 350
- Label text area 351
- Left Arrow 353
- Ctrl+click 354
- Shift+click 354
- Save merged document 354
- Ctrl+F9 358
- Ctrl+F10 358
- Step 2: Select document type 361
- Step 3: Insert address block 362
- Selecting the address block 363
- Figure 314: New address block 364
- Matching the fields 365
- Step 4: Create salutation 366
- Step 5: Adjust layout 367
- Figure 318: Edit document 368
- Expand it to see the fields 369
- Step 7: Personalize documents 370
- Step 8: Save, print or send 371
- Chapter 12 373
- Tables of Contents 373
- Indexes, and Bibliographies 373
- Tables of contents 374
- Figure 325: Headings example 375
- • Use the 376
- Using the Index/Table page 377
- Creating from index marks 378
- Using the Entries page 380
- Changing elements 381
- Deleting elements 381
- Adding elements 381
- Hyperlinking an entry 381
- Using the Styles page 383
- Adding color 386
- Adding a graphic 386
- Deleting color or graphics 387
- Editing a table of contents 388
- Alphabetic indexes 389
- Adding index entries 390
- Customizing index entries 391
- Example of using an index key 392
- Formatting entries 396
- Maintaining an index 397
- Other types of indexes 398
- Bibliographies 399
- Filtering records 401
- Changing column details 401
- Changing the data source 401
- Changing field details 402
- Database 403
- Short name 404
- Formating the bibliography 406
- Generating the bibliography 408
- Chapter 13 412
- Working with Master 412
- Why use a master document? 413
- Styles and master documents 413
- Creating a master document 415
- Method 3. Complete control 417
- Step 1. Plan the project 418
- Create the master document 419
- Create subdocuments 419
- Copyright page 420
- Title page 424
- Front matter first page 424
- First Page 425
- Editing a master document 426
- Using bookmarks 427
- Setting references 428
- File format 431
- OpenDocument Text (.odt) file 431
- Source file 431
- Problem solving 432
- box. Click OK to save this 434
- at a different page number 434
- Anchoring pictures to a page 435
- Chapter 14 437
- Working with Fields 437
- Introduction to fields 438
- Quick and easy field entry 438
- Properties dialog box 440
- DocInformation 440
- AutoText 442
- Variables 444
- Step = Step=1 445
- Step = Step+1 445
- Cross-references 445
- Inserting cross-references 446
- Available formats 447
- • If you have used 449
- Keyboard shortcuts for fields 452
- Fixing the contents of fields 452
- Converting fields into text 453
- Plan your conditional content 454
- Create the variable 455
- Conditional text 457
- Hidden text 458
- Hidden paragraphs 458
- Hidden sections 459
- Fields dialog box 460
- Using placeholder fields 461
- (Figure 400) 463
- Ctrl+Shift+F9 465
- Chapter 15 466
- Using Forms in Writer 466
- When to use forms 467
- Creating a simple form 468
- Design Mode 469
- Insert form controls 469
- Configure controls 470
- Using the form 471
- Form controls reference 471
- Example: a simple form 476
- Add form controls 477
- Configure form controls 478
- Accessing data sources 479
- Creating a database 480
- Figure 410: Main Base window 481
- Integer [INTEGER] 481
- Name, Address 482
- Telephone 482
- • Close the dialog box 484
- Figure 414: Form control 485
- Advanced form customization 486
- Read-only documents 488
- Chapter 16 490
- Math Objects 490
- What is Math? 491
- Entering a formula 492
- Example 1: 493
- Right-click menu 494
- Greek characters 495
- ≃ 3.14159 496
- Customizations 497
- Control 498
- (top-most entry), as 499
- Formula layout 500
- Chapter 16 Math Objects 501 501
- How do I make a derivative? 502
- Numbering equations 502
- Numbering 503
- Reference 503
- Math commands - Reference 504
- Relational operators 505
- Set operations 506
- Operators 508
- Attributes 509
- Miscellaneous 510
- Operation Command Display 511
- Dots at middle dotsaxis 511
- Dots vertical dotsvert 511
- Dots diagonal upward dotsup 511
- Brackets 512
- Chapter 16 Math Objects 513 513
- Characters – Greek 514
- Characters – Special 514
- Chapter 17 515
- Customizing Writer 515
- Customizing menu content 516
- Creating a new menu 517
- Modifying existing menus 518
- Adding a command to a menu 519
- Modifying menu entries 519
- Creating a new toolbar 521
- Adding a command to a toolbar 521
- Assigning shortcut keys 524
- Keyboard 527
- Ctrl+Shift+N 527
- Saving changes to a file 528
- Assigning macros to events 529
- Installing extensions 530
- Using extensions 531
- Writer’s Tools 532
- Appendix A 533
- Keyboard Shortcuts 533
- Function keys for Writer 535
- Shortcut keys for Writer 535
- Index 541 541
- Index 543 543
- Index 545 545
- Index 547 547
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