OpenOffice.org OpenOffice - 3.0 User Manual download pdf (Page 367)

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101

You can use a different greeting for men and women. To do this, Writer

must have some way of knowing whether a person is male or female. In

our spreadsheet we had a column called

Sex

. In the section Address

list field indicating a female recipient, set the field name to

Sex

and the field value to

. The male salutation is then printed for all men

and the female salutation for all women.

Note

You do not need to tell OOo who is a male, because it assumes

that all non-female records are males.

If you do not select Insert Personalized Salutation, you can use a

more general salutation without referring to the recipient directly,

such as “To whom it may concern”.

As in step 3, step 4 of the wizard has a preview pane at the bottom. You

should check more than one record to ensure that other records look

the way you expect.

Step 5: Adjust layout

In step 5, you can adjust the position of the address block and

salutation on the page. You can place the address block anywhere on

the page. The salutation is always on the left, but you can move it up

and down the page. Use the buttons shown in Figure 317 to move the

elements.

Figure 317: Adjust layout

Chapter 11 Using Mail Merge 367

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