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The document is now ready to be printed.
1) Click File > Print and respond with Yes in the message box.
Figure 301: Confirmation message for merging
database fields
2) In the Mail Merge dialog (Figure 302), you can choose to print all
records or selected records. To select records to be printed, use
Ctrl+click
to select individual records. To select a block of
records, select the first record in the block, scroll to the last
record in the block, and
Shift+click
on the last record.
Figure 302: The Mail Merge dialog
3) Click OK to send the letters directly to the printer.
If you prefer to save the letters to a file, perhaps to allow
proofreading or some later formatting, select File in the output
section of the Mail Merge dialog, instead of using the default
Printer selection. This changes the dialog to display the
Save
merged document
section, where Save as single document is
pre-selected. You can choose to save each letter as a single,
individual document, if preferred.
In this case, clicking OK brings up the Save as dialog. Enter a file
name for the saved letters. They will be saved consecutively in the
single document, or numbered consecutively in individual files if
saved as single documents.
Chapter 11 Using Mail Merge 349
- OpenOffice.org 3 1
- Writer Guide 1
- Copyright 2
- Feedback 2
- Chapter 1 9
- Introducing Writer 9
- What is Writer? 10
- Starting Writer 10
- Starting from the system menu 11
- Using the Quickstarter icon 12
- Disabling the Quickstarter 12
- Reactivating the Quickstarter 13
- The Writer interface 14
- Toolbars 15
- Displaying or hiding toolbars 16
- Moving toolbars 17
- Floating toolbars 17
- Customizing toolbars 18
- Right-click (context) menus 19
- Status bar 19
- Changing document views 21
- Using the Navigator 22
- Figure 12. The Navigator 23
- Using the Navigation toolbar 24
- Figure 14: Navigation toolbar 25
- Setting reminders 26
- Choosing drag mode 26
- Starting a new document 27
- Opening an existing document 28
- Saving a document 29
- Default file format 30
- Document type 30
- Always save as 30
- Getting help 31
- Closing a document 31
- Closing Writer 32
- Chapter 2 33
- Setting up Writer 33
- User Data options 34
- General options 35
- Help Agent 36
- High contrast 36
- Getting Started 36
- View options 37
- Shift+Control+R 39
- Control+C 39
- Control+V 39
- Print options 40
- Path options 41
- Color options 42
- Font options 42
- Security options 43
- Appearance options 45
- General Load/Save options 46
- Load/Save – VBA Properties 48
- Figure 33: Choosing 48
- Load/Save VBA Properties 48
- Load/Save – Microsoft Office 49
- Language - Locale 50
- Choosing options for Writer 51
- Formatting Aids options 53
- Grid options 54
- Default fonts 55
- Default table options 57
- Change tracking options 57
- Compatibility options 58
- AutoCaption options 59
- Mail Merge E-mail options 61
- Choosing language settings 62
- Language Settings 63
- Choose spelling options 64
- Chapter 3 66
- Working with Text 66
- Selecting text 67
- Shift+F8 68
- • Edit > Paste Special 69
- Moving paragraphs quickly 70
- Finding and replacing text 71
- Replace with 72
- Wildcards 72
- Search for 73
- Inserting special characters 75
- Inserting dashes 76
- Formatting paragraphs 77
- Setting tab stops and indents 79
- Formatting characters 81
- Autoformatting 82
- Bullets and 84
- Shift+Tab 85
- Control+Tab 85
- Using footnotes and endnotes 87
- Endnotes 88
- Checking spelling 89
- Using language tools 90
- Default languages for 91
- Using the thesaurus 92
- Hyphenating words 92
- Paragraph Styles 93
- Hyphenation 93
- Using AutoCorrect 94
- Using word completion 95
- Using AutoText 96
- Line numbering 96
- Undoing and redoing changes 97
- Control+Y 98
- Recording changes 99
- Inserting notes 102
- Ctrl + Alt + N 103
- Figure 90: Notes in OOo 3 103
- Using hyperlinks 104
- Working with hyperlinks 105
- Internet 106
- Mail and News 106
- Document 106
- Editing hyperlinks 107
- Chapter 4 109
- Formatting Pages 109
- Introduction 110
- Choosing a layout method 110
- Text Flow 112
- Organizer 114
- Next Style 114
- Changing page margins 117
- Formatting separator lines 120
- Apply to 121
- Using frames for page layout 122
- Creating frames 123
- Figure 104: Frame dialog box 125
- Line Style 125
- Anchoring a frame 126
- Linking frames 127
- Using tables for page layout 129
- 4) On the 130
- Category 131
- Creating sections 132
- Using the Section page 133
- Write-protecting sections 134
- Password-protecting sections 134
- Hiding sections 135
- Using the Columns page 136
- Using the Indents page 136
- Using the Background page 138
- Saving a new section 138
- Editing and deleting sections 139
- Deleting sections 140
- Updating links 141
- Creating headers and footers 142
- Position 145
- Rotation / Scalin 145
- Numbering pages 147
- Simple page numbering 148
- Changing the number format 149
- Numbering pages by chapter 151
- Restarting page numbering 152
- Chapter 5 159
- Printing, Exporting 159
- Faxing, and E-Mailing 159
- Quick printing 160
- Controlling printing 160
- Selection 161
- Contents 161
- Brochure 162
- Printing a brochure 164
- Printing envelopes 165
- Printing labels 167
- Sending a fax 169
- Documents 171
- Send Default Fax 171
- Exporting to PDF 172
- Initial View 174
- Options dialog box 175
- User Interface 175
- Export bookmarks 176
- permissions password set 177
- Exporting to other formats 179
- E-mailing Writer documents 179
- Select address list 181
- Save, print 181
- Digital signing of documents 182
- Chapter 6 184
- Introduction to Styles 184
- What are styles? 185
- Style categories 186
- Style selection basics 187
- Using Fill Format mode 187
- Styles functions 188
- Applying styles 191
- Formatting window 192
- • Adds Heading 1 to the 193
- Applying character styles 194
- Applying frame styles 195
- Applying page styles 196
- Example: Chapters 197
- Applying list styles 198
- Restarting the numbering 199
- Modifying styles 200
- Center Heading 1 202
- Indent Heading 3 203
- Using AutoUpdate 204
- Creating the 205
- Poem paragraph style 205
- Alignment 206
- Sample poem 207
- Final result 208
- Copying and moving styles 209
- Deleting styles 211
- Setting up heading numbering 213
- Numbering followed by... at 216
- Aligned at 216
- Chapter 7 220
- Working with Styles 220
- Creating custom (new) styles 221
- The Organizer page 222
- Understanding linked styles 223
- Creating a linked style 224
- Working with paragraph styles 225
- Layout settings 230
- Options for positioning text 232
- (default options) 233
- Controlling tab stops 234
- Using the Numbering page 236
- Setting up a drop cap 236
- Condition 238
- Working with character styles 239
- Why use character styles? 240
- Migrating to character styles 241
- Working with frame styles 242
- Planning the styles 243
- Creating new frame styles 244
- Working with page styles 245
- Setting up a title page 246
- Page layout 247
- Background and Border pages 248
- Header and Footer pages 248
- Columns page 248
- Footnote page 249
- Heading 1 253
- Outline Level 1 253
- Working with list styles 254
- Creating a new list style 255
- Numbering followed by 257
- Indent at 257
- Options page 258
- MyNumberedList 259
- Style fields Description 260
- Enter CDTrack 260
- Applying the list style 261
- Chapter 8 263
- Working with Graphics 263
- Graphics in Writer 264
- Adding images to a document 264
- Linking an image file 265
- Embedding linked images 266
- Graphics program 267
- OpenOffice.org Gallery 268
- Modifying an image 269
- Picture toolbar 270
- Control+Z 271
- Transparency 271
- Cropping images 272
- Resizing an image 273
- Rotating a picture 275
- Other settings 275
- Using Writer’s drawing tools 276
- Creating drawing objects 277
- Resizing a drawing object 278
- Grouping drawing objects 279
- Arranging graphics 280
- Anchoring graphics 281
- Aligning graphics 282
- Wrapping text around graphics 283
- follow these steps: 284
- Editing the contour 285
- Example 1: page wrapping 286
- Margin to image distance 287
- Spacing image to text 287
- Image anchor 287
- Font Effects 289
- Background 289
- Adding captions to graphics 290
- Using the Caption dialog box 291
- Adding captions manually 292
- Use a table 293
- File type 294
- Graphic file types supported 295
- Chapter 9 297
- Working with Tables 297
- Creating a table 298
- Creating nested tables 300
- Formatting the table layout 302
- Table Format 303
- Resizing rows and columns 304
- • Under 305
- Inserting rows and columns 306
- Merging and splitting cells 307
- Specifying table borders 307
- Line arrangement 308
- User-defined 308
- Spacing to contents 309
- Shadow style 309
- Formatting the table text 312
- Text direction 313
- Vertical alignment 314
- Number formats 314
- Rotating text in a table cell 315
- Moving between cells 315
- Sorting data in a table 316
- Additional table operations 318
- Cross-referencing a table 321
- Merging and splitting tables 323
- Deleting a table 324
- Copying a table 324
- Moving a table 324
- The Table menu and toolbar 325
- Figure 282: Table toolbar 326
- Chapter 10 328
- Working with Templates 328
- Creating a template 330
- Editing a template 332
- Setting a default template 335
- Control+A 336
- Assign Template (folder) 336
- Organizing templates 337
- Deleting a template 338
- Importing a template 338
- Exporting a template 339
- Chapter 11 340
- Using Mail Merge 340
- What is mail merge? 341
- Creating the data source 341
- Registering a data source 342
- Assignment 344
- Creating a form letter 345
- Functions 348
- Printing mailing labels 350
- Label text area 351
- Left Arrow 353
- Ctrl+click 354
- Shift+click 354
- Save merged document 354
- Ctrl+F9 358
- Ctrl+F10 358
- Step 2: Select document type 361
- Step 3: Insert address block 362
- Selecting the address block 363
- Figure 314: New address block 364
- Matching the fields 365
- Step 4: Create salutation 366
- Step 5: Adjust layout 367
- Figure 318: Edit document 368
- Expand it to see the fields 369
- Step 7: Personalize documents 370
- Step 8: Save, print or send 371
- Chapter 12 373
- Tables of Contents 373
- Indexes, and Bibliographies 373
- Tables of contents 374
- Figure 325: Headings example 375
- • Use the 376
- Using the Index/Table page 377
- Creating from index marks 378
- Using the Entries page 380
- Changing elements 381
- Deleting elements 381
- Adding elements 381
- Hyperlinking an entry 381
- Using the Styles page 383
- Adding color 386
- Adding a graphic 386
- Deleting color or graphics 387
- Editing a table of contents 388
- Alphabetic indexes 389
- Adding index entries 390
- Customizing index entries 391
- Example of using an index key 392
- Formatting entries 396
- Maintaining an index 397
- Other types of indexes 398
- Bibliographies 399
- Filtering records 401
- Changing column details 401
- Changing the data source 401
- Changing field details 402
- Database 403
- Short name 404
- Formating the bibliography 406
- Generating the bibliography 408
- Chapter 13 412
- Working with Master 412
- Why use a master document? 413
- Styles and master documents 413
- Creating a master document 415
- Method 3. Complete control 417
- Step 1. Plan the project 418
- Create the master document 419
- Create subdocuments 419
- Copyright page 420
- Title page 424
- Front matter first page 424
- First Page 425
- Editing a master document 426
- Using bookmarks 427
- Setting references 428
- File format 431
- OpenDocument Text (.odt) file 431
- Source file 431
- Problem solving 432
- box. Click OK to save this 434
- at a different page number 434
- Anchoring pictures to a page 435
- Chapter 14 437
- Working with Fields 437
- Introduction to fields 438
- Quick and easy field entry 438
- Properties dialog box 440
- DocInformation 440
- AutoText 442
- Variables 444
- Step = Step=1 445
- Step = Step+1 445
- Cross-references 445
- Inserting cross-references 446
- Available formats 447
- • If you have used 449
- Keyboard shortcuts for fields 452
- Fixing the contents of fields 452
- Converting fields into text 453
- Plan your conditional content 454
- Create the variable 455
- Conditional text 457
- Hidden text 458
- Hidden paragraphs 458
- Hidden sections 459
- Fields dialog box 460
- Using placeholder fields 461
- (Figure 400) 463
- Ctrl+Shift+F9 465
- Chapter 15 466
- Using Forms in Writer 466
- When to use forms 467
- Creating a simple form 468
- Design Mode 469
- Insert form controls 469
- Configure controls 470
- Using the form 471
- Form controls reference 471
- Example: a simple form 476
- Add form controls 477
- Configure form controls 478
- Accessing data sources 479
- Creating a database 480
- Figure 410: Main Base window 481
- Integer [INTEGER] 481
- Name, Address 482
- Telephone 482
- • Close the dialog box 484
- Figure 414: Form control 485
- Advanced form customization 486
- Read-only documents 488
- Chapter 16 490
- Math Objects 490
- What is Math? 491
- Entering a formula 492
- Example 1: 493
- Right-click menu 494
- Greek characters 495
- ≃ 3.14159 496
- Customizations 497
- Control 498
- (top-most entry), as 499
- Formula layout 500
- Chapter 16 Math Objects 501 501
- How do I make a derivative? 502
- Numbering equations 502
- Numbering 503
- Reference 503
- Math commands - Reference 504
- Relational operators 505
- Set operations 506
- Operators 508
- Attributes 509
- Miscellaneous 510
- Operation Command Display 511
- Dots at middle dotsaxis 511
- Dots vertical dotsvert 511
- Dots diagonal upward dotsup 511
- Brackets 512
- Chapter 16 Math Objects 513 513
- Characters – Greek 514
- Characters – Special 514
- Chapter 17 515
- Customizing Writer 515
- Customizing menu content 516
- Creating a new menu 517
- Modifying existing menus 518
- Adding a command to a menu 519
- Modifying menu entries 519
- Creating a new toolbar 521
- Adding a command to a toolbar 521
- Assigning shortcut keys 524
- Keyboard 527
- Ctrl+Shift+N 527
- Saving changes to a file 528
- Assigning macros to events 529
- Installing extensions 530
- Using extensions 531
- Writer’s Tools 532
- Appendix A 533
- Keyboard Shortcuts 533
- Function keys for Writer 535
- Shortcut keys for Writer 535
- Index 541 541
- Index 543 543
- Index 545 545
- Index 547 547
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