OpenOffice.org OpenOffice - 3.0 User Manual download pdf (Page 453)

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Converting fields into text

Writer does not provide any easy way to convert field contents into

text. To do this, you need to copy the field contents and paste them

back as unformatted text. This is not a very good solution if you have

hundreds of fields that you want to change, but you could use a macro

to automate the process.

Developing conditional content

Conditional content is text and graphics that are included or excluded

depending on a condition you specify.

A simple example is a reminder letter for an overdue account. The first

and second reminders might have a subject line of “Reminder Notice”,

but the third reminder letter might have the subject “Final Notice” and

a different final paragraph.

A more complex example is a software manual for a product that

comes in two versions, Pro and Lite. Both product versions have much

in common, but the Pro version includes some features that are not in

the Lite version. If you use conditional content, you can maintain one

file containing information for both versions and print (or create online

help) customized for each version. You do not have to maintain two

sets of the information that is the same for both versions, so you will

not forget to update both versions when something changes.

Choose the types of conditional content to use

This section describes several Writer features that can help you design

and maintain conditional content. You can use one or any combination

of these features in the same document.

Conditional text

With conditional text, you can have two alternative texts (a word,

phrase, or sentence). One text will be displayed and printed if the

condition you specify is met, and the other will be displayed and

printed if the condition is not met. You cannot include graphics or edit

the text except in the field dialog (not in the body of the document).

You also cannot format part of the text (for example, bolding one word

but not the others), but you can format the field to affect all of the field

contents (for example, bolding all of the words). You cannot include a

cross-reference or other field in the text.

Chapter 14 Working with Fields 453

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