OpenOffice.org OpenOffice - 3.3 User Manual download pdf (Page 324)

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Step 4: Create salutation

The salutation is the initial greeting, for example, Dear Mr Jones. In step 4, select the

salutation that will appear in the letter.

Figure 323: Create a salutation

You can use a different greeting for men and women. To do this, Writer must have

some way of knowing whether a person is male or female. In our spreadsheet we had

a column called Sex. In the section Address list field indicating a female

recipient, set the field name to Sex and the field value to F. The male salutation is

then printed for all men and the female salutation for all women.

Note

You do not need to tell OOo who is a male, because it assumes that all

non-female records are males.

If you do not select Insert Personalized Salutation, you can use a more general

salutation without referring to the recipient directly, such as “To whom it may

concern”.

As in step 3, step 4 of the wizard has a preview pane at the bottom. You should check

more than one record to ensure that other records look the way you expect.

Step 5: Adjust layout

In step 5, you can adjust the position of the address block and salutation on the page.

You can place the address block anywhere on the page. The salutation is always on

the left, but you can move it up and down the page. Use the buttons shown in Figure

324 to move the elements.

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