OpenOffice.org OpenOffice - 3.3 User Manual download pdf (Page 343)

Creating an alphabetic index quickly

Now that you have some index entries, you can create the index.

Although indexes can be customized extensively in Writer, most of the time you need

to make only a few choices.

To create an index quickly:

1) Click in the document where you want to add the index and click Insert >

Indexes and Tables > Indexes and Tables.

2) In the Type box on the Index/Table page (Figure 343), select Alphabetical

Index.

3) In the Options section, you may want to uncheck Case sensitive (so that

capitalized and lower-case words are treated as the same word) and uncheck

Combine identical entries with p or pp.

4) Click OK. The result will be a typical index.

Writer does not update an index automatically. If you add, delete, or change the text

of index entries, you need to update the index. To do this, follow the steps outlined in

“Updating a table of contents” on page 341.

Customizing index entries

Below is a brief explanation of the fields in the Insert Index Entry dialog box and how

to use them.

Index

The type of index this entry is for. The default is Alphabetical Index, but you can

use this field to create extra entries for a table of contents or user-defined indexes

or lists of almost anything. For example, you might want an index containing only

the scientific names of species mentioned in the text, and a separate index

containing only the common names of species. See “Other types of indexes” on

page 349.

Entry

The word or phrase to be added to the selected index. This word or phrase does

not need to be in the document itself; you can add synonyms and other terms that

you want to appear in the index.

1st key

An index key is an entry that has no associated page number and has several

subentries that do have page numbers. Using keys is a useful way of grouping

related topics. (See “Example of using an index key” on page 344.)

2nd key

You can have a three-level index, where some of the first-level keys have level-2

entries that are also keys (without page numbers). This degree of index

complexity is not often necessary.

Main entry

When the same term is indexed on several pages, often one of those pages has

more important or detailed information on that topic, so you want it to be the

main entry. To make the page number for the main, or most important, entry stand

out, select this option and then define the character style for the page number of a

main index entry to be bold, for example.

Chapter 12 Tables of Contents, Indexes, and Bibliographies 343

1 2 ... 338 339 340 341 342 343 344 345 346 347 348 ... 463 464

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