OpenOffice.org OpenOffice - 3.3 User Manual download pdf (Page 326)

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Figure 326: Minimized mail merge wizard

You need to perform another important task in this step. The wizard only inserts

information from the name and address fields, but you may wish to add additional

data. In our example, we want to tell each person how many points they had

accumulated during the year; that information is in the spreadsheet.

To do this:

1) Click Edit Document in step 6 of the wizard.

2) Choose Insert > Fields > Other. The Fields dialog box opens.

Figure 327: Insert mail merge fields dialog box

3) Click the Database tab.

4) On the left hand side, select Mail merge fields.

5) Under Database selection find your data source (in this example, it is a

spreadsheet). Expand it to see the fields.

6) Click the field you want to insert, then click Insert to insert the field.

You can insert any number of fields any number of times into your mail merge

document.

7) Click Close when you are done.

Note

The Database selection lists the data source you selected in step 3. All

the information you need for the letter must be contained in that data

source.

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