OpenOffice.org OpenOffice - 3.3 User Manual download pdf (Page 345)

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4) From the drop-down list in the Create index/table area, select Entire

document. You can also choose to create an index for just the current chapter.

Figure 343. Index/Table page of Insert Index/Table dialog box

5) Various other options determine how the index handles entries:

• Combine identical entries. Defines how identical entries are dealt with.

Normally each page number of an indexed word or phrase will be shown

in the index; however these can be combined using the Combine

identical entries with p or pp. If you want a page range displayed,

select Combine with – (which will produce something similar to 23–31). If

you want different entries based on what letters are capitalized, select

Case sensitive.

• AutoCapitalize entries. Automatically capitalizes the first letter of each

entry regardless of how they show within the document itself.

• Keys as separate entries. For the keys to have their own page numbers,

select this option.

• Concordance file. Enables a list of words in an external file to be

imported (select using the File button) and then used within the index.

The concordance file has a special file format; for further information,

refer to concordance file in Help > OpenOffice.org Help. Using a

concordance file can speed up production of an index, but unless the

words are very carefully selected and you edit the index afterwards, the

resulting index can be full of entries for minor mentions of a term, making

it less useful than a more selective index.

• Sort. Defines how the entries are sorted when displayed. The only option

is alphanumeric, but you can define which language alphabet will be used.

Chapter 12 Tables of Contents, Indexes, and Bibliographies 345

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