OpenOffice.org OpenOffice - 3.3 User Manual download pdf (Page 385)

The Internet page is relevant only to HTML documents (Writer/Web). The file sharing

options on the Security page is discussed elsewhere in this book.

Use the Description and Custom Properties pages to hold:

• Metadata to assist in classifying, sorting, storing, and retrieving documents.

Some of this metadata is exported to the closest equivalent in HTML and PDF;

some fields have no equivalent and are not exported.

• Information that changes. You can store data for use in fields in your

document; for example, the title of the document, contact information for a

project participant, or the name of a product might change during the course

of a project.

This dialog box can be used in a template, where the field names can serve as

reminders to writers of information they need to include.

Later in this chapter, we will see how to use this information in fields. You can return

to this dialog box at any time and change the information you entered. When you do

so, all of the references to that information will change wherever they appear in the

document. For example, on the Description page (Figure 386) you might need to

change the contents of the Title field from the draft title to the production title.

Figure 386: The Description page of the document’s Properties dialog box

To open the Properties dialog box, choose File > Properties.

Use the Custom Properties page (Figure 387) to store information that does not fit

into the fields supplied on the other pages of this dialog box.

When the Custom Properties page is first opened in a new document, it may be blank.

(If the new document is based on a template, this page may contain fields.)

Click Add to insert a row of boxes into which you can enter your custom properties.

• The Name box includes a drop-down list of typical choices; scroll down to see

all the choices. If none of the choices meet your needs, you can type a new

name into the box.

• In the Type column, you can choose from text, date+time, date, number,

duration, or yes/no for each field. You cannot create new types.

• In the Value column, type or select what you want to appear in the document

where this field is used. Choices may be limited to specific data types

depending on the selection in the Type column; for example, if the Type

selection is Date, the Value for that property is limited to a date.

• To remove a custom property, click the button at the end of the row.

Chapter 14 Working with Fields 385

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OpenOffice.org OpenOffice - 3.3 User Manual Page 385