OpenOffice.org OpenOffice - 3.3 User Manual download pdf (Page 96)

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101

Writer finds and marks the changes and displays the Accept or Reject Changes dialog

box. From this point, you can go through and accept or reject changes procedure as

described earlier.

Adding other comments

Writer provides another type of comments (formerly called “notes”), which authors

and reviewers often use to exchange ideas, ask for suggestions, or brainstorm during

the review process.

To insert a comment in the text, place the cursor in the place the comment refers to

and select Insert > comment or press Ctrl+Alt+N. The anchor point of the

comment is connected by a dotted line to a box on the right-hand side of the page

where you can type the text of the comment. Writer automatically adds at the bottom

of the comment the author’s name and a time stamp indicating when the comment

was created. Figure 101 shows an example of text with comments from two different

authors.

Select Tools > Options > User Data to configure the name you want to appear in

the Author field of the comment, or to change it.

If more than one person edits the document, each author is automatically allocated a

different background color.

Figure 101: Comments in OOo 3

Right-clicking on a comment pops up a menu where you can delete the current

comment, all the comments from the same author, or all the comments in the

document. From this menu, you can also apply some basic formatting to the text of

the comment. You can also change font type, size, and alignment from the main

menu.

To navigate from one comment to another, open the Navigator (F5), expand the

Comments section, and click on the comment text to move the cursor to the anchor

point of the comment in the document. Right-click on the comment to quickly edit or

delete it.

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