OpenOffice.org OpenOffice - 3.0 Quick Start Guide download pdf (Page 121)

Tracking changes to a document

You can use several methods to keep track of changes made to a

document.

1) Make your changes to a copy of the document (stored in a

different folder, or under a different name, or both), then use

Writer to combine the two files and show the differences. Click

Edit > Compare Document. This technique is particularly

useful if you are the only person working on the document, as it

avoids the increase in file size and complexity caused by the other

methods.

2) Save versions that are stored as part of the original file. However,

this method can cause problems with documents of non-trivial

size or complexity, especially if you save a lot of versions. Avoid

this method if you can.

3) Use Writer’s change marks (often called “redlines” or “revision

marks”) to show where you have added or deleted material, or

changed formatting. Later, you or another person can review and

accept or reject each change. Click Edit > Changes > Record.

Details are in the

Writer Guide

Tip

Not all changes are recorded. For example, changing a tab

stop from align left to align right, and changes in formulas

(equations) or linked graphics are not recorded.

Using mail merge

Writer provides very useful features to create and print:

• Multiple copies of a document to send to a list of different

recipients (form letters)

• Mailing labels

• Envelopes

All these facilities, though different in application, are based around

the concept of a registered data source (a spreadsheet or database

containing the name and address records and other information), from

which is derived the variable information necessary to their function.

Chapter 11 (Using Mail Merge) in the

Writer Guide

describes the

process.

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OpenOffice.org OpenOffice - 3.0 Quick Start Guide Page 121