OpenOffice.org OpenOffice - 3.0 Quick Start Guide download pdf (Page 160)

Advanced filters are structured similarly to standard filters. The

differences are that advanced filters are not limited to three

conditions, and their criteria are not entered in a dialog. Instead,

advanced filters are entered in a blank area of a sheet, then referenced

by the advanced filter tool to apply them.

Sorting records

Sorting arranges the visible cells on the sheet. In Calc, you can sort by

up to three criteria, with each criterion applied one after the other.

Sorts are handy when you are searching for a particular item, and

become even more powerful after you have filtered data.

In addition, sorting is often useful when you add new information.

When a list is long, it is usually easier to add new information at the

bottom of the sheet, rather than adding rows in the proper places.

After you have added information, you can then sort it to update the

sheet.

You can sort by highlighting the cells to be sorted, then selecting Data

> Sort. The selected cells can be sorted by the order of information in

up to three columns or rows, in either ascending (A-Z, 1-9) or

descending (Z-A, 9-1) order.

On the

Options

tab of the Sort dialog, you can choose the following

options:

Case sensitive

If two entries are otherwise identical, one with an upper case letter

is placed before one with a lower case letter in the same position.

Range contains column labels

Does not include the column heading in the sort.

Include formats

A cell's formatting is moved with its contents. If formatting is used

to distinguish different types of cells, then use this option.

Copy sort results to

Sets a spreadsheet address to which to copy the sort results. If a

range is specified that does not have the necessary number of cells,

then cells are added. If a range contains cells that already have

content, then the sort fails.

Custom sort order

Select the box, then choose one of the sort orders defined in Tools >

Options > Spreadsheet > Sort Lists from the drop-down list.

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OpenOffice.org OpenOffice - 3.0 Quick Start Guide Page 160