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Quick Start Guide
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Chapter
10
Printing,
Exporting,
and E-
mailing
1
2
...
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...
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Getting Started
1
OpenOffice.org 3
1
Copyright
2
Feedback
2
Chapter 1
9
Introducing OpenOffice.org
9
What is OpenOffice.org?
10
Impress (presentations)
11
Draw (vector graphics)
11
Base (database)
11
Math (formula editor)
11
Minimum requirements
13
How to get the software
13
How to install the software
14
How to get help
14
Paid support and training
15
Extensions and add-ons
16
Starting OpenOffice.org
16
Note for Windows users
17
Using the Quickstarter icon
17
Disabling the Quickstarter
18
Reactivating the Quickstarter
18
Parts of the main window
20
Moving toolbars
22
Floating toolbars
23
Starting a new document
24
Opening an existing document
25
Saving documents
25
Renaming and deleting files
26
• Create New Folder
27
• View Menu
27
Using the Navigator
28
Figure 9: Navigation toolbar
29
Closing a document
30
Closing OpenOffice.org
30
Chapter 2
31
Setting up OpenOffice.org
31
User Data options
32
General options
33
Help Agent
34
High contrast
34
Memory options
35
View options
35
Shift+Control+R
37
Print options
38
Path options
39
Color options
40
Font options
41
Security options
42
Appearance options
44
Accessibility options
44
Java options
45
Online Update options
46
General Load/Save options
47
Load/Save – VBA Properties
49
Figure 29: Choosing
49
Load/Save VBA Properties
49
Load/Save – Microsoft Office
50
Choosing language settings
52
CTL (complex text layout)
53
Choose spelling options
54
Choosing Internet options
55
Chapter 3
57
Using Styles and Templates
57
What is a template?
58
What are styles?
58
Applying styles
60
Using Fill Format mode
61
Using the Apply Style list
61
Modifying styles
62
Using AutoUpdate
63
Creating new (custom) styles
64
Copying and moving styles
65
Deleting styles
68
Creating a template
69
Editing a template
72
Setting a default template
74
Organizing templates
76
Creating a template folder
77
Deleting a template folder
77
Moving a template
77
Deleting a template
77
Importing a template
78
Exporting a template
78
Examples of style use
79
Defining a sequence of styles
80
Chapter 4
81
Getting Started with Writer
81
What is Writer?
82
The Writer interface
82
Document views
84
Figure 56: Navigation icons
85
Working with documents
86
Working with text
87
Shift+F8
88
Inserting special characters
91
Setting tab stops and indents
91
Checking spelling
92
Using language tools
93
Figure 66: The Language menu
94
Using AutoCorrect
95
Using word completion
95
Using AutoText
96
Formatting text
97
Formatting characters
98
Autoformatting
99
Hyphenating words
101
Undoing and redoing changes
102
Formatting pages
103
Creating headers and footers
105
Numbering pages
106
Changing page margins
107
Adding notes to a document
108
Ctrl+Alt+N
109
Figure 80: Notes in OOo3
109
Ctrl+Alt+Page Down
109
Ctrl+Alt+Page Up
109
Creating a table of contents
110
Working with graphics
111
Printing from Writer
111
Controlling printing
112
Contents
113
Brochure
113
Printing a brochure
115
Printing envelopes
116
Printing labels
118
Writer Guide
119
Sending a fax using Writer
120
Using mail merge
121
Using master documents
122
Creating fill-in forms
122
Using fields
122
Using cross-references
123
Using bookmarks
124
Chapter 5
125
Getting Started with Calc
125
What is Calc?
126
Parts of the main Calc window
126
Formula bar
128
Individual cells
128
Sheet tabs
129
Status bar
129
Starting new spreadsheets
130
Opening existing spreadsheets
131
Saving spreadsheets
131
Going to a particular cell
132
Moving from cell to cell
133
Moving from sheet to sheet
134
Selecting cells
135
Range of contiguous cells
136
Range of non-contiguous cells
136
Selecting columns and rows
137
Selecting sheets
137
Working with columns and rows
138
Deleting columns and rows
139
Working with sheets
140
Viewing Calc
141
Freezing a row and a column
142
Splitting the window
143
Thus you can
144
Entering numbers
145
Entering text
145
Speeding up data entry
146
Using the Fill tool on cells
147
Defining a fill series
148
Using selection lists
149
Editing data
150
Formatting data
151
Using automatic wrapping
152
Formatting numbers
153
Formatting the font
154
Formatting the cell borders
155
Defining a new AutoFormat
156
Hiding and showing data
157
Outline group controls
158
Sorting records
160
Printing
161
Selecting sheets to print
162
Using print ranges
164
Page breaks
165
Headers and footers
166
Calc Guide
167
Figure 129: Header dialog
167
Header or footer appearance
168
Chapter 6
170
Getting Started with
170
What is Impress?
171
Tasks pane
173
Workspace
173
Toolbars
174
Navigator
174
Working with views
175
Figure 134: Outline view
176
Notes view
177
Slide Sorter view
178
Creating a new presentation
180
Using the Presentation Wizard
181
Empty Presentation
182
From Template
182
Introducing a New Product
183
Recommendation of a Strategy
183
Impress Guide
184
From template
184
Formatting a presentation
185
Inserting additional slides
186
Modifying the slide show
188
Slide masters and styles
189
Working with slide masters
190
Creating slide masters
191
Applying a slide master
191
Modifying a slide master
192
Adding text to all slides
193
Adding and formatting text
194
Pasting text
195
Pasting unformatted text
196
Formatting pasted text
196
Shift + Enter
197
Creating a new outline level
198
Creating tables
199
Setting up the slide show
201
Running the slide show
202
Chapter 7
203
Getting Started with Draw
203
What is Draw?
204
The Draw workspace
204
Figure 149: Rulers show the
205
Draw Guide
209
Figure 156: Options toolbar
210
Snap to grid
212
Showing the grid
212
Configuring the grid
212
Appearance (Figure 159)
213
The basic drawing shapes
214
Drawing an arrow
215
Drawing lines and arrows
216
Drawing a rectangle or square
216
Drawing a circle or ellipse
217
Drawing curves
217
Writing text
218
Gluepoints and connectors
219
Drawing geometric shapes
220
Selection modes
222
Selecting objects
223
Arranging objects
224
Selecting several objects
224
Dynamic movement of objects
225
Rotation
226
Editing objects
227
The context menu
228
Editing lines and borders
228
Common line properties
228
Drawing arrows
229
Using styles
230
Special effects
230
Mirror copies
231
Distorting an image
231
Dynamic gradients
231
Duplication
232
Combining multiple objects
233
Aids for positioning objects
234
Editing pictures
235
Working with 3D objects
235
Chapter 8
237
Getting Started with Base
237
Introduction
238
Planning a database
239
Creating a new database
241
Creating database tables
242
. For example, in a
243
. More fields may be
243
Figure 177: Order of fields
244
Entry required
245
Field Type
246
CD-Collection
247
Copy table
247
Field type
248
formatting
248
Design View
248
as the name of the
249
Adding data to the list table
252
Creating a View
252
Defining relationships
253
Figure 188: Added table lists
254
Creating a database form
256
Figure 196: Adding a subform
258
Tables or queries
258
First joined subform field
259
First joined main form field
259
Modifying a form
261
• By using the
262
Snap to Grid
263
Guides when Moving
263
Control+click
264
Figure 206: Selecting a field
264
Field names n
265
Figure 208: Context menu
265
Figure 209: Multi-word
266
Figure 227: Finished form
275
Figure 229: Tab Order window
276
Accessing other data sources
277
Accessing a dBase database
278
Accessing spreadsheets
278
Viewing data sources
279
Editing data sources
280
Writer documents
281
Data to Fields
282
Calc spreadsheets
284
Entering data in a form
285
• Click the
287
Creating queries
288
Use Wizard to
289
Create Query
289
Vacation.Lunch
290
Grouping
292
Figure 246: Query table
294
Run Query
294
Creating reports
298
Creating a static report
299
Available fields
300
Fields in report
300
• Select Static report
301
• Click Finished
301
Vacation Fuel
302
Purchases
302
Vacation Fuel Purchases
302
Report Wizard
302
Creating a dynamic report
303
FuelCost
304
Fuel Economy
304
Modifying a report
305
Fuel Cost
306
Currency
306
Cost per mile
307
Figure 269: Final report
307
More ways to create reports
308
Chapter 9
309
Getting Started with Math
309
What is Math?
310
Entering a formula
311
Example 1:
312
Right-click menu
313
Greek characters
314
Example 2:
315
Customizations
316
Control
317
Formula layout
319
Common problem areas
320
How do I make a derivative?
321
Numbering equations
321
z =
322
Chapter 10
323
Printing, Exporting
323
Quick printing
324
Exporting to PDF
325
Initial View
328
Options dialog
328
User Interface
328
Export bookmarks
329
Exporting to other formats
331
E-mailing documents
332
Figure 292:
333
Save, print
334
Digital signing of documents
335
Chapter 11
337
Graphics, the Gallery
337
Embedding linked images
339
Control+C
341
Control+V
341
Managing the Gallery
343
Adding objects to the Gallery
344
What is Fontwork?
346
The Fontwork toolbars
346
Creating a Fontwork object
346
Fontwork
347
Editing a Fontwork object
348
Using the Formatting toolbar
349
Line options
350
Area options
351
Using menu options
352
Chapter 12
354
Creating Web Pages
354
Inserting hyperlinks
355
Editing hyperlinks
357
Control+Spacebar
358
Spacebar
358
Default
359
Click Next
360
Existing Design
363
Standard HTML
363
Standard HTML with frames
363
Automatic
363
Create title page
364
Chapter 13
367
Your first macro
368
Running the macro
369
Viewing and editing the macro
370
Comments start with REM
371
Defining subroutines with SUB
371
Defining variables using DIM
372
Pulling the macro together
372
Creating a macro
373
Running the macro quickly
377
The dispatch framework
377
Other options
378
Macro organization
379
Macro from
380
Where are macros stored?
381
Importing macros
382
How to run a macro
384
Toolbar No Yes Yes
385
Menu No Yes Yes
385
Shortcut Yes Yes No
385
Event Yes No Yes
385
Menu item
387
Keyboard shortcuts
387
Extensions
389
Finding more information
391
Published material
392
Chapter 14
393
Customizing
393
OpenOffice.org
393
Customizing menu content
394
Creating a new menu
395
Modifying existing menus
396
Adding a command to a menu
397
Modifying menu entries
397
Customizing toolbars
398
Creating a new toolbar
399
Adding a command to a toolbar
399
Documents
401
Send Default Fax
401
Assigning shortcut keys
402
Saving changes to a file
404
Assigning macros to events
405
Using extensions
406
PDF Import
407
Presenter Console
407
Report Builder
408
Professional Template Pack II
408
Template Changer
408
Appendix A
409
Keyboard Shortcuts
409
Function key shortcuts
411
Shortcut keys in the Gallery
413
Appendix B
416
Background Information
416
The OpenOffice.org community
417
What is “open source”?
418
What is OpenDocument?
419
File formats OOo can open
419
Opening spreadsheets
420
Opening presentations
420
File formats OOo can save to
421
Saving spreadsheet files
422
Frequently asked questions
423
. May I use
424
Index 427
427
Index 429
429
Index 431
431
Index 433
433
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